Your hotels will have access to the Reservation System where they can monitor their individual hotel room block activity.
The reservation system will:
At the Cut-Off date, Orchid provides rooming lists to the hotels via direct download. Most hotel systems can pull reservations directly into their internal reservation system. At Reservation Close hotels will be notified to download their final rooming list will all reservation cancellations and changes.
While hotels may regain control of unsold room inventory at Cut-Off, we encourage them to keep reservations open for us to continue booking rooms until Reservation Close – usually about 3-4 days before first arrival at the event.
We work with many third party hotel contracting service providers, and are well versed in coordinating our efforts with any contracting party you have chosen to use to maximize your convention housing experience.
If you are looking for contracting services, we can refer you to our contracting partners and facilitate that process as well as manage the attendee reservations for your event.