Whether a guest stays two nights or ten, this fee is based on the number of reservations delivered to each participating hotel at Reservation Close – usually about three to five days before the last day of the event.
This fee is based on the number of total room nights consumed by attendees in the hotel block.
Hotels are accustomed to accepting primary responsibility for paying our fee and that responsibility should be spelled out in the hotel contracts. In cases where hotel contracts have already been signed with no mention of housing, we will work with you to provide the necessary addenda.
In other instances, we collect our housing fee from the client, and when rebates/commissions are involved, we provide services to the client to collect those funds as well.